Techblog
Top five tips to be an Office 365 power user
Whether a business is new to Microsoft Office 365 or is a seasoned expert on the productivity suite, it never hurts to know a few extra tips and tricks to better use all of its tools.
Office 365 offers SMEs plenty of ways to be more productive and collaborative across its teams. Here are five great ways to use the software in order to more effectively develop and manage files and content. These tips are a just a taste of the many exciting things Office 365 can do to improve team productivity.
1. Configure the Track Changes for better collaboration
Track Changes is a powerful way for businesses to manage revisions and editing across a range of documents, especially if many rounds of changes are typical to a business’ usual work process. In order to facilitate improved communication, teams can configure the Track Changes system on Office 365 Word to their liking to better identify comments made in article drafts.
Configuring the Track Changes system allows everything from usernames to pictures and email addresses to be displayed alongside recommended revisions, making ideas and edits easier to track.
2. Create and manage surveys from Excel
For teams that depend on collecting information from clients and customers, managing surveys and other information can be especially troublesome, particularly when working between a third-party survey manager and the Excel spreadsheets that manage the results. To counter this, Excel surveys can be created in Office 365, where the file is stored on OneDrive and allows for easy user access.
Co-authoring can also be performed in the Excel web app, so everyone involved in a single project can add input, view changes and always have an updated document to track results from.
Once a survey is completed, responses are automatically added to a spreadsheet, saving the time and trouble of transferring results between software solutions
3. Design a default style for a more professional look
Using Office 365 Word, businesses can design and use custom styles to give documents a professional, consistent look across many file types. These custom styles will also sync to a team’s OneDrive, meaning users can easily create and manage different document templates and letterheads without having to send files via email or other methods.
4. Store and share files easily with OneDrive for Business
When working with large amounts of data, especially across multiple teams, businesses can make use of OneDrive for Business to easily create, edit, store and share files online via a browser.
As a feature of SharePoint, OneDrive for Business makes it easy it to work with documents when it comes to saving, syncing, sharing and collaborating. Adding files is as simple as dragging and dropping them into OneDrive.
5. Schedule meetings with Lync Web Scheduler
Microsoft Lync Web Scheduler is a web-based program that can be used to create Lync Meetings if a business has not purchased Microsoft Outlook, or if users aren’t working on a Windows operating system. With the web scheduler, businesses can create and change meetings, as well as send invitations, via any email program. Microsoft Lync Web Scheduler can be accessed online with Office 365 credentials.
Office 365 empowers teams through its collaborative productivity content, with its robust features able to meet a team’s many needs, from presentations to surveys, document designs and more. Click here to learn more about what Office 365 can offer SMEs of all shapes and sizes.