Techblog
Top five cloud collaboration services for SMEs
Cloud-based project management gives you the ability to run and manage projects with your team anytime, anywhere. Learn how these tools can help increase overall productivity.
While email is still a great way for employees to communicate with one another, the complex strings of conversations can sometimes cause delays when working on projects together, and inconvenience those involved if they aren't able to complete their tasks on time.
However, there are now cloud-based collaboration options for businesses to use, which makes it much easier for stakeholders, both internal and external to the organisation, to work together. The tools can help businesses work more efficiently, no matter what their size.
Cloud collaboration services make content accessible from anywhere and at any time, so collaborators don't have to be chained to their office desks. It's also more than just file sharing; it allows users to give comments, exchange ideas, review feedback, manage communications and get approvals, all in one place.
Getting approvals at various stages from a wide range of individuals is now a much easier task. Here are five cloud collaboration services to consider.
1. Basecamp
This project management app has been around for more than 10 years, so you know you're getting something that's established. All users need for Basecamp is a web browser or a smartphone. Users get an email every morning with a daily recap of what took place the day before, so all collaborators can be across the latest developments. Users are also able to see what's coming up in the project schedule, what's happening right now and who's doing what in the team. The service offers a free 60-day trial - after that, the subscription rate begins at US$20 a month, depending on the number of projects you have and the amount of storage space you require.
2. InVision
This is a free design prototyping tool that allows users to present in real time. Targeted at digital-design development, such as websites and mobile apps, the tool allows all those involved to comment directly on the design. New versions can also be uploaded to replace old ones, keeping track of the string of revisions. Also, once feedback is received, InVision turns these comments into actionable to-do lists. All users then have to do is tick off these tasks as they go along, making the job much simpler.
3. Singtel ONEOffice
This is a suite of web-based office solutions that includes email, calendar, documents, sites, eSMS and eFax services. Users can control who is able to access their documents and communicate with their colleagues/partners anytime, from anywhere. Real-time editing on working files is also possible and users are able to perform presentations virtually, thus saving travelling costs. ONEOffice offers new customers a 30-day free trial, after which, five user accounts start from S$42.80 per month.
4. Trello
Trello is a simple-looking tool on the surface, but it has plenty of features for a free-of-charge software. The platform has a drag-and-drop interface so users are able see everything related to their project just by looking at the Pinterest-style board. Collaborators can upload files from their computers, add checklists or post comments. They will also be notified whenever anything important takes place. Updates are in real time and can be synced across all devices.
5. Socialcast
This full-featured platform helps collaborators manage projects and share documents. Socialcast features social-networking-style collaboration and allows employees to offer suggestions, solve problems and, basically, work together. One unique feature is that users can create private groups to interact with each other. It's also available across all platforms, so users can work from any digital device. The product is free for up to 50 users.
There are many cloud-based collaboration tools available at a range of price points. It's worthwhile taking the time to research each one to ensure it's appropriate for the type of project you are managing. Whether it's planning the next company event or getting that new app to market, project management software will go a long way to simplifying your next complex project.